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Legal Admin/Executive Assistant
Boston, MA for some of the job duties. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. **MEMBERS ONLY**SIGN UP NOW***, a prestigious law firm located in Boston, is seeking a highly experienced Legal Administrative/Executive Assistant to join their Private Client Department. This role offers the opportunity to work remotely for a few days a week and provides a competitive salary and benefits package. The ideal candidate will have extensive experience in the legal field, specifically in Private Client or Trusts & Estates, and possess exceptional organizational and communication skills. This role will serve as a right-hand to the attorneys in the management of their practices and clients, and will require a resourceful and self-motivated individual who can handle a variety of tasks with strict confidentiality. Salary Information: - Competitive salary based on experience - Comprehensive benefits package including medical, dental, vision, 401k, and more Job Title: Legal Administrative/Executive Assistant - Private Client Department Experience: 10 years of prior administrative, legal and/or executive assistant experience required. Private Client or Trust and Estates experience preferred. Responsibilities: - Serve as the right-hand to attorneys in the administration of their Private Client practices and the service of their clients - Manage flow of information to organize, prioritize, and address requests from internal and external clients - Proactively assist attorneys with their practices and administrative tasks - Monitor and manage attorneys' calendars and diaries - Draft, format, proofread, and edit legal documents, presentations, and spreadsheets - Assist with time entry and preparation of client bills - Arrange and coordinate logistics for meetings and events - Handle travel arrangements - Coordinate reimbursements and expenses - Track business development activities - Develop positive relationships with firm members and vendors - Transmit correspondence and legal documents to appropriate files - Arrange for service of process and conference calls - Communicate and relay work assignments between partners and other firm personnel Qualifications: - BA/BS degree preferred - 10 years of prior administrative, legal and/or executive assistant experience required - Private Client or Trust and Estates experience preferred - Expertise in Microsoft Word, Outlook, PowerPoint, and Excel - Understanding of PDF functions Essential Skills: - Willingness to develop a deep understanding of Private Client practice and clients - Excellent client service skills - Strong attention to detail and organizational skills - Professionalism, organization, flexibility, and reliability - Exceptional written and verbal communication skills - Ability to maintain strict confidentiality - Creative problem-solving skills - Effective communication with all levels of personnel - Ability to adjust work schedule for occasional overtime Physical Demands: - Sitting/standing at desk for most of the job - Frequent movement around the office - Moderate amount of standing, stooping, kneeling, bending, and reaching - Visual requirements include reading on a computer screen and printed materials - High degree of dexterity required - Verbal and auditory requirements include clear communication over the phone and in person - Low level of grasping, lifting, pushing, and/or pulling objects - Specific vision abilities required **MEMBERS ONLY**SIGN UP NOW***, a prestigious law firm located in Boston, is seeking a highly experienced Legal Administrative/Executive Assistant to join their Private Client Department. This role offers the opportunity to work remotely for a few days a week and provides a competitive salary and benefits package. The ideal candidate will have extensive experience in the legal field, specifically in Private Client or Trusts & Estates, and possess exceptional organizational and communication skills. This role will serve as a right-hand to the attorneys in the management of their practices and clients, and will require a resourceful and self-motivated individual who can handle a variety of tasks with strict confidentiality. In this role, the Legal Administrative/Executive Assistant will provide high-level administrative support to several Private Client attorneys in the Private Client Department. The successful candidate will have the opportunity to work remotely 1-2 days per week, offering flexibility and work-life balance. Responsibilities include serving as the right-hand to the attorneys in the administration of their practices and clients, managing flow of information, proactively assisting with administrative tasks, monitoring and managing calendars, drafting and editing legal documents, and arranging logistics for meetings and events. The Assistant will also assist with time entry, reimbursements, and tracking business development activities. The ideal candidate will have a BA/BS degree, although it is not required, and 10 years of administrative, legal, or executive assistant experience. Experience in Private Client or Trusts & Estates is preferred. Expertise in Microsoft Word, Outlook, PowerPoint, and Excel is essential, as well as a comprehensive understanding of PDF functions. Essential skills for this role include a willingness to develop a deep understanding of the Private Client practice and clients, top-notch client service skills, excellent attention to detail and organizational skills, and a high level of professionalism, organization, flexibility, thoughtfulness, initiative, and reliability. The candidate must also possess exceptional written and verbal communication skills, maintain strict confidentiality, and have creative problem-solving abilities. The ability to communicate effectively with all levels of personnel within the firm is crucial, as well as the ability to adjust work schedule to accommodate occasional overtime. The physical demands of this role include sitting/standing at a desk for most of the job, frequent movement around the office, and visual requirements such as reading on a computer screen and printed materials. The candidate must also have a high degree of dexterity due to frequent use of a keyboard and telephone, and be able to communicate clearly over the phone and in person. The ability to adjust work schedule for occasional overtime is also required. **MEMBERS ONLY**SIGN UP NOW*** offers a competitive salary based on experience and a comprehensive benefits package, including medical, dental, vision, 401k, and more. |
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