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Records/Office Services Assistant
Mather, CA Law Firm Seeks Records/Office Services Assistant in Sacramento, CA Regular Full-Time Position with Competitive Salary Range of $48,000 - $52,000 Annually Join a Dynamic and Inclusive Team at Fennemore, a Leading Full-Service Law Firm for Nearly 140 Years Job Summary: Fennemore, a top law firm with 20 offices in 6 states, is seeking a full-time Records/Office Services Assistant to join our team in Sacramento, California. This position offers a competitive base salary, workplace flexibility options, and opportunities for professional development. Responsibilities: - Create labels for physical files - Review file information and prepare closed files for off-site storage - Locate and maintain legal case files upon request - Communicate with vendors for file retrieval - Prepare reports and support end users as needed - Handle reproduction and scanning projects, including coordinating with other departments for larger projects - Proofread and doublecheck work product for accuracy and completeness - Handle binder projects, including creating indexes and labels - Coordinate delivery needs with receptionist, office assistants, attorneys, and staff - Manage mail services and perform court/recorder's office runs and USPS runs as needed - Maintain kitchen cleanliness and stock supplies - Overtime may be required during high workload periods - Adhere to departmental and firm goals and policies - Other duties as assigned Required Qualifications: - Records management software experience preferred - Extremely detail oriented with excellent communication and organizational skills - Reliable transportation and valid driver's license required - Ability to follow direction and work well with others - Basic knowledge of MS Office, Adobe Acrobat Reader, and PDF Converter - High school diploma or equivalent - Related experience in law firm setting preferred Total Rewards: - Competitive base salary with annual merit increases - On-the-spot monthly bonus program - 401k retirement plan with employer match and profit-sharing component - Health, dental, and vision coverage with employer premium contribution - Employer-paid group term life insurance - Paid time off and holidays - Employee wellness program and assistance program - Opportunities for professional development Join Our Inclusive and Diverse Team at Fennemore: Fennemore is an equal opportunity employer and encourages individuals from all backgrounds to apply. We are dedicated to maintaining a diverse and inclusive work environment that promotes respect and values differences. If your experience and qualifications align with this position, please consider applying. If you require assistance or accommodations during the application process, please let us know. *This job description does not list all responsibilities, duties, and skills. Employees may be required to perform additional duties as needed. |
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