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Judicial Specialist 2
Taos, NM : The Eighth Judicial District Court provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Administrative Office of the Courts Organization: Eighth Judicial District Court Job Title: Judicial Specialist 2 Experience: 2 years in court case processing, legal secretarial or related field Salary Range: $39,154 - $78,308 annually Job Location: Taos, New Mexico Job Type: Full-Time, Permanent Number of Positions: 1 Opening Date: 08-15-2024 Closing Date: -- Job Duties: - Prepare and process court documents, perform judicial procedures and work with the court case management system - Provide customer service information to pro se litigants by giving general procedural information without giving legal advice - Use the case management system to open, docket, and close cases based on judgement details - Assess, receipt, record, and reconcile monies, and prepare bank deposits - Process, maintain, and distribute documents, files, and case materials - Use electronic filing to review incoming filings for format, signatures, event code, and filing fees - Process and expedite orders of protection - Accurately disburse bond payments, and prepare and maintain bond reports - Reconcile billing and invoices from contracted vendors provided for Specialty Court Programs - Prepare, proofread, edit and mail out documents such as notices and final orders - Execute on case hearings, which may include orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions - Maintain cash till and ensure court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system - Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies - Order, review, sort, and organize jury summons - Prepare alpha list, random list, voir dire sheet, and seating chart for jury trials - Organize case files for microfilming, archiving, and destruction - Prepare exhibits and hard copy case files - Research automated, hard copy, and microfiche files for case status data - Certify and prepare court records, tapes, logs, and exhibits for cases on appeal to higher courts - Ensure the office, courtrooms, and equipment are operational - Ensure judicial calendars and schedules are maintained - Serve as a court monitor - Perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court - Manage jury trial calendar request for judges to schedule upcoming jury trials - Advise internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials - Serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute - Provide support to other magistrate or district courts within the judicial district - Instruct prospective jurors on how to complete their information online and/or provide appropriate forms when necessary - Answer phone calls, address incoming and outgoing correspondence, maintain office supplies, etc. - Coordinate program participation with Specialty Programs within the Court - Accept, maintain, and file court exhibits, which may include hazardous and or dangerous items - Gather, deliver, and file recordings, receipts for log and exhibits to provide accurate record keeping procedures - Troubleshoot recording equipment, run updates, and maintain technical logs - Retain case material and mark for identification logs, files, and safeguard evidence as a public, sequestered or sealed exhibit - Act as a liaison between court personnel, litigants, or attorney to advance court proceedings - Other duties as assigned Competencies/Qualifications: - Knowledge of legal terminology and phrases - Basic knowledge of jury service, filing methods, and case processing - Knowledge of Specialty Court Programs, research methodology, and project management techniques - Familiarity with court fee accounting practices and court monitoring procedures - Understanding of Court Clerk’s Procedures Manual and Code of Ethics, court’s and States Language Access Policies, and access to the Certified Language International Interpreting Line - Knowledge of the general organizational structure of the judiciary Work Environment and Physical Demands: - Work is performed in an office or court setting - Valid driver's license and travel may be required - Assigned work schedule may include overtime - Must regularly interact positively with co-workers, clients, the public, judges, and justices Benefits: - Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) - State paid life insurance, supplemental and dependent life insurance - Optional flexible spending accounts for medical, day-care, and travel expenses - Paid time off, up to eight (8) weeks - Paid time off and retirement buyback - Eleven (11) paid holidays - Up to 12 weeks of paid parental leave - Deferred Compensation 457(b) plan - Lifetime Defined Benefits Retirement Plan - Flexible work schedules and alternative work locations - Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM - Bilingual compensation - Training and career development opportunities - Higher education opportunities, educational leave, and tuition reimbursement - May qualify for the Public Service Loan Forgiveness Program (PSLF) - May receive overtime holiday or shift differential pay - May receive physical fitness leave Qualifications: - High school diploma or GED - 2 years of experience in court case processing, legal secretarial or related field such as advanced customer service, data processing |
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