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Legal Administrative Assistant/Receptionist
Sheridan, WY

Law Firm Seeking Experienced Legal Administrative Assistant/Receptionist in Sheridan, Wyoming
Department: Legal Support
Salary: Competitive wage and comprehensive benefits package offered

H1: Join Our Team at Crowley Fleck in Sheridan, Wyoming
H2: Legal Administrative Assistant/Receptionist Position Available

Position Summary:
Crowley Fleck PLLP, a multi-service law firm with over 150 lawyers, is seeking an experienced Legal Administrative Assistant/Receptionist for our Sheridan, Wyoming office. This position will provide direct support to assigned attorneys and be the first point of contact for visitors to the firm.

Key Responsibilities:
Legal Administrative Assistant:
- Maintains electronic and non-electronic case files, including scanning, copying, and filing.
- Opens and closes case files in accordance with firm procedures.
- Retrieves information as requested from records, email, files, and other related documents.
- Prepares written summaries of data when needed.
- Compiles, proofs, and revises legal documents, contracts, briefs, motions, and pleadings as assigned.
- Drafts, proofs, and submits correspondence with clients, opposing counsel, courts, and other parties.
- Coordinates with staff and attorneys from other offices and assists with local court filings or deliveries.
- Files and serves pleadings and discovery to court or parties of notice.
- Schedules meetings, conferences, and depositions.
- Maintains attorneys’ calendars with appointments, court appearances, and other deadlines as requested.
- Assists assigned attorneys with holiday cards and gifts to clients.
- Responds to and resolves administrative inquiries and questions.
- Performs other related duties as assigned.

Receptionist:
- Answers, screens, and routes incoming phone calls.
- Greets clients, visitors, and guests.
- Determines the purpose of each person’s visit and directs or arranges escort to the appropriate location.
- Operates office equipment such as a multi-line telephone system, video conferencing equipment, copier, scanner, fax machine, and printer.
- Maintains admin lists, phone lists, and other details specific to the office.
- Responsible for tracking and storing the AED machine for the office.
- Performs interoffice and outer-office errands as directed.
- Handles incoming and outgoing mail, including sorting, collecting, distributing, and postage.
- Stocks designated work areas with various products such as paper, beverages, and general office supplies.
- Sets up and maintains coffee stations.
- Coordinates and orders lunches as directed.
- Plans office parties, including the summer picnic, holiday party, and birthday celebrations.
- Works with office vendors such as cleaners, shredder, heating, and electrician as needed.
- Performs other related duties as assigned.

Key Skills:
- Strong customer service and interpersonal skills.
- Able to work collaboratively within a team and independently.
- Able to maintain strict confidentiality of client and firm information.
- Understands and implements general rules of ethical behavior applicable to legal personnel.
- Able to learn new skills as technology evolves.
- Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.
- Able to develop and apply comprehensive planning and organizing strategies.
- Able to work under tight deadlines and handle multiple detailed tasks.
- Flexible and able to respond quickly and positively to shifting demands and opportunities.
- Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
- Strong written and verbal communication skills.
- Takes responsibility for work activities and personal actions.
- Able to independently formulate sound decisions and take initiative.
- Available to work overtime as needed and approved by assigned attorneys.

Minimum Qualifications:
- High school diploma or equivalent.
- Minimum of one year of experience in a professional environment.
- Working knowledge of Microsoft Office Suite, Adobe, and other similar software.
- Must be able to read, comprehend, and follow written and verbal instructions.
- Valid driver’s license.
- Must have a fully insured, reliable source of transportation.

Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Prolonged periods of standing and walking throughout facilities.
- Must be able to lift up to 25 pounds at times.
- Must be able to bend, lift, stretch, and climb.

Pay & Benefits:
Crowley Fleck offers a competitive wage and a comprehensive benefits package, including:
- Medical, dental, and vision insurance.
- Employer-paid short and long-term disability.
- Voluntary life, accident, and critical illness insurance.
- Flexible spending accounts.
- Vacation, sick, and personal leave.
- Paid parental leave.
- Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year).

Disclaimer:
This job posting is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function.

Join Our Team:
At Crowley Fleck, we strive to provide an employee-friendly environment in which goal-oriented individuals thrive. We value our employees' talents, skills, and abilities and seek to foster an open, cooperative, and dynamic environment in which we can all excel. Our people are what differentiate us from our competitors.

Law Firm Overview:
Crowley Fleck PLLP is a multi-service law firm with over 150 lawyers practicing in a wide variety of areas. Our firm has eleven offices located throughout Montana, North Dakota, and Wyoming. We handle matters such as commercial litigation, insurance defense litigation, energy and mining law, commercial transactions, banking and finance, real estate transactions and development, tax and estate planning, intellectual property, employment law, and more.

Equal Opportunity Employer:
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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