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Legal Administrative Assistant - Litigation
Helena, MT Tuition Reimbursement. Job Title: Legal Administrative Assistant - Litigation Experience: Minimum of three years of experience in an administrative role preferred. Salary: The Firm offers a competitive wage and a comprehensive benefits package including medical, dental, and vision; employer paid short and long-term disability; voluntary life, accident, and critical illness; flexible spending accounts; vacation, sick, and personal leave; paid parental leave; fully vested 401(k) retirement plan with employer contributions (eligible after 1 year); and tuition reimbursement. Location: Helena, Montana Type: Full Time Overview: Law Firm is seeking an experienced Legal Administrative Assistant with a focus in litigation to work in our Helena, Montana office. The Legal Administrative Assistant works closely with attorneys and legal professionals in a collaborative environment, providing direct support to assigned attorneys and performing a variety of administrative and clerical support tasks to ensure high-quality service and efficient day-to-day operations. Key Responsibilities: - Compiles, proofs, and revises legal documents, contracts, briefs, motions, and pleadings - Files and maintains electronic and non-electronic case files - Opens and closes case files - Retrieves information as requested from records, files, and other related documents - Prepares written summaries of data when needed - Schedules meetings, conferences, and depositions - Maintains attorneys’ calendars with appointments, court appearances, and other deadlines - Responds to and resolves administrative inquiries and questions - Performs other related duties as assigned Key Skills: - Strong customer service and interpersonal skills - Ability to maintain strict confidentiality of client and firm information - Understanding of general rules of ethical behavior applicable to legal personnel - Able to work in collaboration within a team and independently - Able to learn new skills as technology evolves - Possesses excellent attention to detail, follows up on projects, and follows through on deliverables - Able to develop and apply comprehensive planning and organizing strategies - Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members - Flexible and able to respond quickly and positively to shifting demands and opportunities - Able to effectively work in a multi-office environment and a culturally and educationally diverse environment - Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information - Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings - Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others - Able to independently formulate sound decisions and select an effective course of action using available information Minimum Qualifications: - High school diploma or equivalent - Minimum of three years of experience in an administrative role preferred - Working knowledge of Microsoft Office Suite, Adobe, and other similar software - Must be able to read, comprehend, and follow written and verbal instructions - Valid driver’s license Physical Requirements: - Prolonged periods of sitting at a desk and working on a computer - Must be able to lift up to 25 pounds at times Pay & Benefits: Law Firm offers a competitive wage and a comprehensive benefits package including: - Medical, dental, and vision - Employer paid short and long-term disability - Voluntary life, accident, and critical illness - Flexible spending accounts - Vacation, sick, and personal leave - Paid parental leave - Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year) - Tuition Reimbursement Law Firm is seeking an experienced Legal Administrative Assistant with a focus in litigation to join our Helena, Montana office. The Legal Administrative Assistant works closely with attorneys and legal professionals in a collaborative environment, providing direct support to assigned attorneys and performing a variety of administrative and clerical support tasks to ensure high-quality service and efficient day-to-day operations. Job Description: The Legal Administrative Assistant will be responsible for: - Compiling, proofing, and revising legal documents, contracts, briefs, motions, and pleadings - Filing and maintaining electronic and non-electronic case files - Opening and closing case files - Retrieving information as requested from records, files, and other related documents - Preparing written summaries of data when needed - Scheduling meetings, conferences, and depositions - Maintaining attorneys’ calendars with appointments, court appearances, and other deadlines - Responding to and resolving administrative inquiries and questions - Performing other related duties as assigned Qualifications: - High school diploma or equivalent - Minimum of three years of experience in an administrative role preferred - Working knowledge of Microsoft Office Suite, Adobe, and other similar software - Must be able to read, comprehend, and follow written and verbal instructions - Valid driver’s license - Strong customer service and interpersonal skills - Ability to maintain strict confidentiality of client and firm information - |
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