| Log In | Sign Up | Refer A Friend |
|
|
| Job Details (Back to Search Results) |
|
Receptionist
Billings, MT Professional development opportunities. Tuition reimbursement. Receptionist Law Firm Billings, Montana is currently seeking a full-time Receptionist. POSITION SUMMARY: The Receptionist at Law Firm Billings, Montana works closely with attorneys and legal professionals providing general office support. The receptionist is often the first point of contact for visitors to the firm and is responsible for performing a variety of administrative and clerical support tasks to ensure efficient day-to-day operations. KEY RESPONSIBILITIES: Answering, screening, and routing incoming phone calls. Greeting clients, visitors, and guests. Determining the purpose of each person’s visit and directing or arranging escort to the appropriate location. Providing accurate information or redirecting to the appropriate person in response to internal and external inquiries. Scheduling conference rooms. Assisting with maintaining the waiting area/lobby and other areas such as conference rooms. Operating office equipment which may include but is not limited to a multi-line telephone system, video conferencing equipment, copier, scanner, fax machine, and printer. Assisting with clerical tasks such as handling mail, postage, parking validation, setting up conference bridges, filing, copying, scanning, faxing, word processing, running errands, and restocking supplies depending on the office needs. Providing administrative support to other departments as requested. Maintaining admin lists, phone lists, and other details specific to the office. Responsible for tracking and storing the AED machine for the office. KEY SKILLS: Strong customer service and interpersonal skills to communicate effectively and professionally with all levels of personnel and external clients. Ability to maintain strict confidentiality of client and firm information. Ability to work in collaboration within a team and independently. Ability to learn new skills as technology evolves. Possessing excellent attention to detail, following up on projects, and following through on deliverables. Developing and applying comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently. Working under tight deadlines, handling multiple detailed tasks, and anticipating when help will be needed from department members. Being flexible and able to respond quickly and positively to shifting demands and opportunities. Working effectively in a multi-office environment and a culturally and educationally diverse environment. Writing clearly and informatively, editing work for spelling and grammar, adapting communication to suit needs, presenting numerical data effectively, and being able to read and interpret written information. Speaking clearly and persuasively, listening and getting clarification as needed, responding well to questions, and taking a collaborative approach in group settings. Taking responsibility for work activities and personal actions, following through on commitments, acknowledging and learning from mistakes, and recognizing the impact of one’s behavior on others. Being able to independently formulate sound decisions and select an effective course of action using available information. MINIMUM QUALIFICATIONS: High school diploma or equivalent. Minimum of one year of experience in a professional environment. Working knowledge of Microsoft Office Suite, Adobe, and other similar software. Ability to read, comprehend, and follow written and verbal instructions. Valid driver’s license. PHYSICAL REQUIREMENTS: Prolonged periods of sitting at a desk and working on a computer. Ability to lift up to 25 pounds at times. PAY & BENEFITS: Law Firm Billings, Montana offers a competitive wage and a comprehensive benefits package including: Medical, dental, and vision. Employer paid short and long-term disability. Voluntary life, accident, and critical illness. Flexible spending accounts. Vacation, sick, and personal leave. Paid parental leave. Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year). Professional development opportunities. Tuition reimbursement. |
| © 2014 Hound |