Job Description
H1: Transactional Secretary/Practice Specialist I (Chicago) at Law Firm Sheppard Mullin H2: Join Our Team as a Transactional Secretary/Practice Specialist at Our Chicago Office
Law Firm Seeking Experienced Transactional Secretary/Practice Specialist in Chicago Join Our Global Am Law 50 Firm as a Transactional Secretary/Practice Specialist Support Transaction and Tax Attorneys and Paralegals in Real Estate/Energy/Land Use/Environmental and Tax/Employee Benefits/T&E Practice Groups Highly Focused on Client Billing with Extensive Knowledge and Experience Required Handle All Aspects of Client Billing Process, Conduct Conflict Checks, and Manage New Matters Collaborate with Attorneys and Paralegals to Prepare and File Official Correspondence Excellent Mathematical, Technical, Organizational, and Administrative Skills Required Ability to Handle Multiple Projects in a Fast-Paced, High-Pressure Environment Strong Attention to Detail and Time Management Skills Required Flexible Work Hours and Ability to Work Overtime, Evenings, and Weekends as Needed Minimum of 8 Years Relevant Legal Experience in a Law Firm Required Proficiency in Microsoft Office Suite and Ability to Learn New Software Quickly High School Diploma or Equivalent Required, Bachelor's Degree or Some College Preferred Secretarial Certification Preferred Proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams Required Hybrid Work Policy with Minimum of 3 Days in Office and Ability to Work from Home Equal Opportunity Employer with Non-Discrimination Policy
Salary Information: - Competitive salary based on experience and qualifications - Benefits package including medical, dental, vision, life insurance, and 401(k) - Opportunities for growth and advancement within the firm
Job Title: Transactional Secretary/Practice Specialist I (Chicago) at Law Firm Sheppard Mullin Location: Chicago, IL Department/Practice Group: Intellectual Property Experience: Minimum of 8 years relevant legal experience in a law firm Education: High school diploma or equivalent required, bachelor's degree or some college preferred Schedule: Full-time, minimum of 3 days in office per week with ability to work from home Salary: Competitive based on experience and qualifications
Essential Job Functions: - Handle all aspects of client billing process, including e-billing mechanics, invoicing and expenses - Conduct conflict checks and handle new matters, including preparing engagement letters and managing client and case documents - Work closely with attorneys and paralegals to prepare and file official correspondence using the firm's standards and procedures - Draft, edit, and proofread legal documents - Communicate regularly with the team and ensure accuracy of work product before presenting to attorney for review and again before sending or filing - Must be available and able to work during core business hours
Required Qualifications: - Minimum of 8 years of relevant legal experience in a law firm - Proficiency in Microsoft Office Suite and ability to quickly learn new software - Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment - Ability to work overtime, evenings, and weekends, as needed - Excellent math, spelling, grammar, and punctuation skills - Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines
License and Certification: - Secretarial certification preferred
Computer/Software Knowledge: - Proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams required - Experience working with a document management system - Ability to quickly learn new skills and systems
Work Environment: - Hybrid work policy with minimum of 3 days in office and ability to work from home - Overtime may be required as job duties demand
Law Firm Sheppard Mullin is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.
Join our team at Law Firm Sheppard Mullin as a Transactional Secretary/Practice Specialist in our Chicago office. We are a global Am Law 50 firm seeking an experienced and well-organized individual to support our Transaction and Tax attorneys and paralegals in our Real Estate/Energy/Land Use/Environmental and Tax/Employee Benefits/T&E Practice Groups. This position is heavily focused on client billing and requires extensive knowledge and experience in this area. As a Transactional Secretary/Practice Specialist, you will handle all aspects of the client billing process, from e-billing mechanics to invoicing and expenses. You will also conduct conflict checks, manage new matters, and work closely with attorneys and paralegals to prepare and file official correspondence. This role also involves drafting, editing, and proofreading legal documents, as well as communicating regularly with the team and ensuring accuracy of work product before presenting to the attorney for review and again before sending or filing. Mathematical, technical, organizational, and administrative skills are critical for success in this role, as you will handle multiple projects in a fast-paced, high-pressure environment. Collaboration with firm personnel at all levels is also essential.
To be considered for this position, you must have a minimum of 8 years of relevant legal experience in a law firm, as well as proficiency in Microsoft Office Suite and the ability to quickly learn new software. You must also have the ability to handle multiple projects with changing priorities, work overtime, evenings, and weekends as needed, and possess excellent math, spelling, grammar, and punctuation skills. A high school diploma or equivalent is required, with a bachelor's degree or some college preferred. A secretarial certification is also preferred. Proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams is required, as well as experience working with a
