Job Description
# Office Manager and Executive Assistant to CEO
Law firm is looking for an experienced Office Manager and Executive Assistant to CEO to manage the day-to-day operations of the office and provide executive support to the CEO. The ideal candidate will be a highly organized, detail-oriented individual with excellent communication, interpersonal, and problem-solving skills. The successful candidate will be a self-starter who can work independently and multi-task in a fast-paced environment with minimal supervision.
## Job Duties and Responsibilities
- Manage the day-to-day operations of the office, including but not limited to: - Bookkeeping - Accounts Receivable - Client payments (cash, check, credit card) - Payment list management - Auto-Payment list and binder management - Entering client payments (QB) - Invoicing clients from fee agreements and charge sheets (QB) - Monthly billing (QB) - Client collection calls/emails - Balance write-offs - Accounts Payable - Vendor account management - Paying vendor accounts - Entering bills and payments (QB) - General - Recording all deposits (QB) - Entering all bank and credit card charges (QB) - Filing Accounts Receivable - Filing Accounts Payable - Generate financial reports as needed - Daily cash and checking account management - Loan management (PayPal Working Capital, SBA, PPP, EIDL) - Prepare all documents and forms for tax filing - Administrative/HR - Payroll - Expense reimbursements - Employee onboarding/exiting - User/employee accounts admin (NetDocs, LLX, Lexis, ADP, Microsoft, Adobe, MyHours, Zoom, email) - Medical and Dental insurance/benefit management - First contact for any and all IT issues, printer/copier issues, phone issues, internet issues, etc. - Work with IT on a regular basis - Supply inventory and purchasing - Employee recruitment/vetting/etc. - Website editing & Facebook account management - Travel arrangements and booking - Firm, attorney, and notary registrations - Employee management (annual reviews, self-evaluations, communication) - General office organization and operation - Point of contact for CBRE (building management) - Assist CEO in managing Afrique-Sub-Sahara Strategies LTD (AQS) government procurement work.
## Qualifications and Requirements
- Bachelor's degree preferred - 3 years of experience in an office management role - Excellent organizational and time management skills - Proficiency in QuickBooks and Microsoft Office Suite - Ability to multi-task, prioritize tasks, and work independently - Excellent written and verbal communication skills - Ability to work in a fast-paced environment - Ability to work with confidential information - Ability to maintain professionalism and discretion
## Salary and Benefits
Law firm is offering a competitive salary of $25.00-$27.50/Hour (plus great benefits) for this full-time or part-time position.
If you are interested in this position kindly and urgently submit your CV/Resume by email to Nataly Barragan at: **MEMBERS ONLY**SIGN UP NOW***
