Job Description
Legal Secretary at Law Firm in Southfield, Michigan
Salary: Based on experience and skills, competitive with industry standards
Experience:
Two or more years of experience working on litigation cases in a law firm setting. Class Action and/or FLSA case experience is a plus.
Responsibilities:
Collecting pertinent information from prospective clients during phone interviews. Entering information into the firm’s matter intake software and contact databases. Working with attorneys and professional staff to evaluate legal claims, request and review critical records, and communicate with prospective clients throughout the intake process. Opening, organizing, and maintaining case files. Electronic filing in state and federal court. Downloading electronic court filings as they are filed. Calendaring case and other deadlines as needed. Scheduling court reporters, attorney travel arrangements, and attorney meetings as needed. Drafting form retainer agreements, consent forms, and other documents, and sending to clients for signature. Preparing legal documents, including pleadings, motions, briefs, affidavits, discovery requests, case evaluation summaries, and demand letters, as directed by attorneys. Organizing and maintaining documents in paper and our electronic filing system. Inputting updates into our case management system. Meeting with clients and other professionals to discuss details of the case. Communicating with clients verbally and in writing. Working with attorneys, other paralegals, and professional staff. Assisting with trial preparation by organizing exhibits and performing other tasks. Paying invoices through the firm’s accounting department. Participating in firm activities, meetings, and events. Assisting with other external marketing and administrative duties as needed.
Required Skills:
Excellent communication skills and the ability to empathize with emotional and distraught individuals seeking legal assistance. Solid organizational skills and the ability to work independently in a fast-paced litigation environment. Excellent people skills and the ability to problem solve and work quickly under stress. Team player with the ability to establish functional relationships with different personalities. Proficiency in Microsoft Office applications, including Word, Outlook, and Excel; knowledge of RightSignature, LawRuler, or similar intake and practice management software programs is preferred.
Job Description:
Sommers Schwartz, a leading law firm in Southfield, Michigan, is seeking an experienced legal secretary to join our Class Action and Wage & Hour litigation team. This is a regular, full-time, non-exempt position with a competitive salary based on experience and skills.
As a legal secretary, you will play a crucial role in supporting our attorneys in all stages of litigation, from intake and pre-suit investigation to trial. This is a fast-paced and busy practice group that requires strong attention to detail, effective communication, and a desire to learn and grow in the legal field.
Key Responsibilities:
- Conducting phone interviews with prospective clients and collecting relevant information. - Entering information into the firm's matter intake software and contact databases. - Collaborating with attorneys and professional staff to evaluate legal claims and communicate with prospective clients throughout the intake process. - Opening, organizing, and maintaining case files. - Electronically filing documents in state and federal court. - Downloading electronic court filings. - Calendaring case and other deadlines. - Scheduling court reporters, attorney travel arrangements, and meetings. - Drafting legal documents such as pleadings, motions, briefs, and affidavits. - Organizing and maintaining documents in both paper and electronic filing systems. - Updating case management system. - Meeting with clients and other professionals to discuss case details. - Communicating with clients verbally and in writing. - Assisting with trial preparation by organizing exhibits and other tasks. - Paying invoices through the firm's accounting department. - Participating in firm activities, meetings, and events. - Assisting with external marketing and administrative duties as needed.
Requirements:
- Two or more years of experience working on litigation cases in a law firm setting. - Class Action and/or FLSA case experience is a plus. - Excellent communication skills and the ability to empathize with clients. - Strong organizational skills and the ability to work independently in a fast-paced environment. - Excellent problem-solving skills and ability to work under stress. - Team player with the ability to establish functional relationships with different personalities. - Proficiency in Microsoft Office applications, with knowledge of intake and practice management software preferred.
This is an office-based position with the possibility of up to two remote workdays per week. Business hours are 8:30 am to 5:00 pm, Monday through Friday, but additional work may be necessary. A background check may be required.
If you are a skilled legal secretary looking to join a dynamic and collaborative team, we encourage you to submit your resume and compensation requirements to Kevin Stoops and Joe Bourgon at Sommers Schwartz. We are an equal opportunity employer and welcome candidates from diverse backgrounds to apply.
