Job Location: Address: 120 W 1st Avenue, Mesa, AZ Posting Details: Salary: $37,400 Grade: 15 Closing Date: Open Until Filled Job Summary:
The Legal Secretary provides secretarial support for one or more assistant attorneys general which includes: preparation of all legal pleadings and documents necessary to process dependency/severance cases on behalf of the client. Job Duties:
This position will be responsible for drafting and typing correspondence; answering inquiries from the client, court personnel and others regarding case activity and status; inputting data into and using an automated case management system to maintain and track case records and activity; independently generating legal forms needed in all types of actions; maintaining court calendar and legal deadlines; preparing documents and legal memoranda; and other projects as assigned, including transcription. Duties involve reviewing, creating and processing materials and information that are confidential pursuant to federal and state laws. Knowledge, Skills & Abilities (KSAs):
Knowledge
Knowledge of word processing equipment and programs, legal terminology, legal forms, court procedures and applicable time-frames, in general and specifically and extensive knowledge of Juvenile Court Rules related to dependency, severance and guardianship practice, the principles, concepts, practices, methods and techniques common to modern law office.
Skill
Skilled in the use of Microsoft Office products such as Word and Excel. Skilled in the preparation of correspondence. Skilled in operating computer/keyboard and various office equipment. Typing at least 60 WPM with minimal errors Oral and written communication Interpersonal relationships Manage/handle a heavy work load under time pressure with multiple deadlines.
Ability
Must be able to handle a high volume of work and stressful situations. Ability to operate word processor for preparation of legal documents Ability to track and follow through on voluminous court actions in various states Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records. Ability to organize, prioritize, and perform varied tasks and track multiple deadlines simultaneously. Selective Preference(s):
Pre-Employment Requirements:
• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically. • All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account. Benefits:
The Attorney General's Office offers a comprehensive benefits package to include: Sick leave Vacation with 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement:
• Positions in this classification participate in the Arizona State Retirement System (ASRS). • Please note, enrollment eligibility will become effective after 27 weeks of employment. Contact Us:
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at **MEMBERS ONLY**SIGN UP NOW***. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: **MEMBERS ONLY**SIGN UP NOW***, Fax: **MEMBERS ONLY**SIGN UP NOW***.
