Job Description
Salaries for Legal Secretary (Finance) at Law Firm in New York:
- The expected salary range for this position is $80,000.00-$90,000.00. - The final offer amount may vary based on experience and skillset of the selected candidate.
Job Title: - Legal Secretary (Finance)
Experience: - Must have a minimum of 5 years of experience working in a mid- or large-sized law firm. - Experience in finance preferred. - Prior experience supporting more than one attorney is required.
Location: - New York
Type: - Full time
Posted On: - Posted Today
Job Requisition ID: - R1048
H1: Join our Dynamic Team at a Top Law Firm in New York! H2: Legal Secretary (Finance) Position Available
Bold Headline: Join Our Highly Regarded and Diverse Legal Team in New York!
- Haynes and Boone is seeking a Legal Secretary (Finance) to join our team in New York. - We value the contributions of every individual in delivering exceptional legal services. - Our New York office serves clients in various industries and facilitates cross-border work across global markets. - Our team of lawyers are widely recognized in their practice areas by prestigious publications and directories. - We have a culture of hard work, teamwork, and inclusivity, and we believe in giving back to the local community. - We are committed to having a diverse workforce and seek highly motivated individuals who value our culture of respect and teamwork.
Salary Range: - $80,000.00-$90,000.00
Basic Function: - This non-exempt position performs secretarial and administrative duties for attorneys under minimal supervision. - Requires a high degree of independent judgment and discretion. - Must have a thorough knowledge of organizational procedures and precedents.
Essential Duties: - Process new client/matter requests, client bills, time reports, and expense reports. - Perform word processing of drafts for client-related matters. - Copy, distribute, send, file, and handle completed work. - Maintain physical and electronic files and contacts. - Coordinate meetings and appointments and maintain attorneys' appointment calendars. - Transcribe and compose correspondence for client-related matters. - Handle incoming and outgoing mail.
Other Duties: - Provide secretarial assistance to summer associates, visiting attorneys, and attorneys whose secretaries are absent. - Occasionally coordinate a courier service for attorneys. - Perform other related duties as needed or assigned.
Reporting Relationship: - Reports to the Office Administrator or appropriate Human Resources representative and indirectly to assigned attorneys.
Qualifications: Knowledge/Experience: - Minimum of 5 years of experience in a mid- or large-sized law firm. - Experience in finance preferred. - Strong familiarity with legal terminology and working knowledge of the Firm's technology and applications. - Prior experience handling expense reports, client bills, multi-line phones, and conflict-checking forms preferred.
Skills: - Advanced word processing/computer skills using various software programs. - Excellent written and verbal communication skills. - Strong phone etiquette, attention to detail, and follow-through skills. - Knowledgeable in legal filing and record-keeping practices. - Highly organized and able to successfully multi-task and meet deadlines. - Strong customer service skills and ability to work effectively as part of a team.
Education: - High school diploma required. - Two years of college or equivalent preferred.
Physical Demands: - Must be able to move around the office up to 15% of the time. - Remains stationary at least 85% of the time. - Operates computers and other office productivity machines on a regular basis. - Occasionally required to move documents or files weighing up to 15 lbs. - Must be able to communicate and exchange information with attorneys, clients, and staff. - Must be able to inspect and observe information on a computer screen at least 80% of the time.
Working Conditions: - Office environment. - Overtime required.
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