Job Description
It is our policy to provide equal opportunity to all employees and applicants and to prohibit any discrimination because of race, color, religion, sex, national origin, age, marital status, genetic information, disability or protected veteran status. Employees will be treated on the basis of their job-related qualifications, ability and performance. It is also our policy that sexual harassment or any other kind of harassment, including harassment based on sexual orientation, will not be tolerated. The foundation of these policies is our commitment to treat everyone fairly and equally and to have a bias-free work environment.
Job Title: Legal Assistant/Paralegal for Family Law & Litigation Department Department: Family Law & Litigation Reports To: Assigned Attorneys and Firm Administrator Date: March 2025
Primary Purpose of Position: Support assigned attorneys by performing a variety of administrative duties and maintaining positive client contact while maintaining confidentiality.
Essential Functions and Responsibilities: - Prepare legal documents, correspondence, and memoranda. - Review documents for completeness and errors. - Transcribe digital dictation and handwritten documents. - Handle photocopying, filing, emailing, and faxing of documents. - Process legal documents with courts and other agencies. - Organize documents for e-discovery requests. - Answer and screen telephone calls and take messages. - Sort and distribute incoming mail. - Assist clients by answering questions and providing non-legal information. - Maintain electronic and hardcopy files. - Manage outgoing deliveries. - Enter attorneys' time and process bills. - Conduct conflict checks and open new matters. - Close files according to firm policies. - Manage attorney calendars and schedule meetings. - Coordinate with other legal assistants, paralegals, and support staff. - May perform notary duties. - Other clerical duties as needed.
Competencies: - Technical proficiency in Microsoft Outlook, Word, and Excel. - Familiarity with legal procedures, e-discovery, and high-volume document handling. - Ability to work with complex documents and produce properly formatted documents. - Strong organizational and multitasking skills. - Typing speed of 70 wpm or higher. - Ability to prioritize and work in a fast-paced, deadline-driven environment. - Excellent interpersonal and communication skills. - Knowledge of legal principles and practices. - Attention to detail and ability to proofread documents. - Familiarity with standard office equipment. - Good attendance record.
Required Education and Experience: - High school diploma. - Minimum of 5 years of legal administrative experience in a law firm.
Physical Demands: - Mostly sedentary role with occasional lifting and bending for photocopying and filing.
Position Type and Expected Hours of Work: - Full-time, Monday through Friday, 9:00 a.m. to 5:00 p.m. - Occasional work beyond regular hours may be required.
Working Conditions: - Professional office setting. - Use of standard office equipment.
Other Duties: - This job description may change at any time with or without notice.
Law Firm is an Equal Opportunity Employer: - We provide equal opportunity to all employees and applicants. - We prohibit discrimination based on race, color, religion, sex, national origin, age, marital status, genetic information, disability, or protected veteran status. - We do not tolerate any kind of harassment, including sexual harassment and harassment based on sexual orientation. - Our commitment is to have a fair and equal work environment for all employees.
H1: Legal Assistant/Paralegal for Family Law & Litigation Department H2: Administrative Support for Attorneys H2: Essential Functions and Responsibilities H2: Competencies H2: Required Education and Experience H2: Physical Demands H2: Position Type and Expected Hours of Work H2: Working Conditions H2: Other Duties H2: Law Firm is an Equal Opportunity Employer
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