Job Description
Legal Assistant - Litigation - Environmental and Natural Resources Salary Information: - Montana salary range: $28.98 - $48.30 per hour - Discretionary bonus may be available based on performance
Experience Information: - High school education with 4 years legal assistant experience or two years legal assistant training plus at least 2 years legal assistant experience - Advanced legal assistant skills, including accurate typing; working knowledge of personal computers; strong knowledge and skills in MS Outlook, Word, Excel and Adobe Acrobat; excellent grammar, spelling, punctuation and proofreading skills; and advanced knowledge of legal terminology - Strong litigation and e-filing experience. Strong knowledge of federal, state and local court rules. - Advanced knowledge in one or more specialty areas preferred (i.e., bankruptcy, real estate, construction, etc.). - Knowledge of iManage, iCompli, Intapp, Intapp Time, Emburse (formerly Chrome River), and CompuLaw, or similar software preferred. - Excellent communication and interpersonal skills to deal with a wide variety of people inside and outside the firm. - Excellent organizational skills to handle the work of several attorneys/paralegals. - Ability to work effectively under pressure to meet tight deadlines. - Ability to work effectively independently and as part of a team. - Excellent judgment, problem solving and decision-making skills to handle a variety of responsibilities under general supervision.
Job Summary: - The Legal Assistant - Litigation - Environmental and Natural Resources will provide advanced legal and administrative support to attorneys, paralegals, peers and other colleagues as needed and requested. - This position may vary in duties based on location and practice group. - The job requires strong organizational, communication and technical skills, as well as knowledge of legal terminology, federal and state court rules, and e-filing procedures. - The Legal Assistant must be able to work independently and as part of a team, and have the ability to handle multiple tasks and meet tight deadlines.
Key Responsibilities: - Understand the specific needs and business of the practice group. - Manage office logistics. - Manage the business intake process – runs adversary searches, drafts screening memos and engagement letters and opens new files. - Prepare, revise and format legal documents and correspondence using various software applications and according to instructions. - Proofread documents/correspondence for content, spelling, grammar, language usage and punctuation and put into final form. - Transcribe digital audio files to create written transcripts of recorded information. - Prepare documents and applicable fees for electronic filing as needed and according to instructions. E-file documents with federal and state courts and other agencies. - Manage incoming and outgoing telephone calls, mail (regular, certified, UPS, FedEx, etc.), hand deliveries and emails. - Support client activities and provide direct contact client assistance and support. - Maintain and manage attorney/paralegal calendars – docket court deadlines, conferences, teleconferences, depositions, other meetings as requested. - Assist with in-office tasks/requests, projects, overflow work, administrative work and other duties as required to support and aid in the workloads of attorneys, paralegals, peers and other colleagues throughout the law firm. - Navigate workflow technology with a high level of skill and partner with central team for maximum efficiency and quality. - Effectively manage workflow and priorities. - Proactively support the team and demonstrate a positive and collaborative approach to working with others. - Serve as a resource to teammates. - Manage logistics for internal and external meetings. - Liaise with courts as needed.
Competencies: - Communication: Understand the importance of and demonstrate verbal, written, and non-verbal communications. - Customer/Client Experience: Create a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the law firm. - Job Knowledge & Technical Skill: Demonstrate an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work. - Organizing & Planning: Proactively take actions, find solutions, and display skills to be efficient and productive.
Physical Requirements: - Ability to sit, stand and/or walk for extended periods of time. - Ability to manipulate (lift, carry, move) weights of at least ten (10) pounds. - Ability to have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment. - Ability to speak clearly and concisely so listeners can understand. - Regularly understand the speech of another person.
Work Environment: - Professional office atmosphere; exposure to computer screens. - Sedentary work that primarily involves sitting or standing for prolonged periods. - Position may require occasional off-hour meetings and events.
Schedule: - For the first 90 days of employment, this position will be in-office every day. - After completion of 90 days, this position allows for a hybrid schedule, generally in-office 3 days per week and remote 2 days per week. - Additional days in-office may be required depending on business need and the demands of specific tasks. - The hybrid work structure may change at any time, including the number of in-office days required.
Law Firm: - Holland & Hart
Department: - Environmental and Natural Resources Practice Group Legal Team
Salary and Benefits: - Salary range for this position in Montana is $28.98 - $48.30 per hour. - Discretionary bonus may be available based on performance. - Full-time employees become eligible for benefits on the date of hire, with a comprehensive benefits package including medical, dental, vision, life, AD&D, EAP, STD, and LTD. - Voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances are also available. - 401(k)-retirement plan with a company match. - Programs for educational assistance, free
