Experience Information: • Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
Administrative Office of the Courts
Business Unit: 23100
Judicial Specialist 2 #00044808-23100, Full-Time, Perm located at the Rio Arriba Magistrate Court in Espanola, NM
# of Positions: 1
Opening Date: 08-08-2024 - Close Date: --
The Administrative Office of the Courts is currently seeking a qualified candidate for the position of Judicial Specialist 2 at the Rio Arriba Magistrate Court in Espanola, NM. This is a full-time, permanent position with a target pay range of $18.824 - $23.530 per hour or $39,154 - $48,942 annually. The successful candidate will have at least two years of experience in court case processing, legal secretarial work, or a related field such as advanced customer service, data processing, or banking/financial experience.
The First Judicial District Court is recruiting for one, full-time, classified, Judicial Specialist 2 position #00044808-23100, for the Rio Arriba Magistrate Court in Espanola, New Mexico. The successful candidate will be responsible for using the case management system to open, docket, and close cases, as well as providing customer service to pro se litigants and performing various court procedures. Finalist(s) may be subject to criminal background checks.
Job Duties: • Utilize case management system to open, docket, and close cases based on judgement details. • Provide customer service to pro se litigants by providing general procedural information. • Process and maintain court documents, files, and case materials. • Assess, record, and reconcile monies and prepare bank deposits. • Use electronic filing to review incoming filings. • Accurately disburse bond payments and prepare bond reports. • Reconcile billing and invoices from contracted vendors. • Prepare, proofread, edit, and mail out documents. • Assist with case hearings and maintain cash till. • Provide public case information to parties, attorneys, and other outside agencies. • Prepare for and manage jury trials. • Organize case files for archiving and destruction. • Research case status data. • Prepare court records for cases on appeal. • Ensure office, courtrooms, and equipment are operational. • Serve as a court monitor. • Perform clerical and technical duties related to case processing, file maintenance, and jury management. • Manage jury trial calendar for judges. • Communicate jury procedures and updates to internal staff. • Serve as a courtroom clerk. • Support other courts within the judicial district. • Instruct prospective jurors on completing information and provide necessary forms. • Coordinate with Specialty Programs within the court. • Accept, maintain, and file court exhibits. • Gather, deliver, and file recordings and receipts for logs and exhibits. • Troubleshoot recording equipment and maintain technical logs. • Retain case material and safeguard evidence. • Act as a liaison between court personnel, litigants, and attorneys. • Other duties as assigned.
Competencies/Qualifications: • Knowledge of legal terminology and phrases. • Basic knowledge of jury service. • Familiarity with filing methods and case processing. • Knowledge of Specialty Court Programs. • Proficiency in research methodology. • Understanding of court fee accounting practices. • Familiarity with court monitoring procedures. • Knowledge of Court Clerk’s Procedures Manual and Code of Ethics. • Understanding of court and State Language Access Policies. • Knowledge of the Certified Language International Interpreting Line. • Familiarity with the organizational structure of the judiciary.
Work Environment and Physical Demands: • Work is performed in an office or court setting. • A valid driver's license and travel may be required. • The assigned work schedule may include overtime. • The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.
Benefits: • Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) • State paid life insurance, supplemental and dependent life insurance • Optional flexible spending accounts for medical, day-care, and travel expenses • Paid time off, up to eight (8) weeks • Paid time off and retirement buyback • Eleven (11) paid holidays • Up to 12 weeks of paid parental leave • Deferred Compensation 457(b) plan • Lifetime Defined Benefits Retirement Plan • Flexible work schedules and alternative work locations • Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM • Bilingual compensation • Training and career development opportunities • Higher education opportunities, educational leave, and tuition reimbursement • May qualify for the Public Service Loan Forgiveness Program (PSLF) • May receive overtime holiday or shift differential pay • May receive physical fitness leave
Qualifications: • High school diploma or GED required. • Two (2) years of experience in court case processing, legal secretarial work, or related field. • Additional post-secondary education in a related field may substitute for up to one (1) year of experience. • Typing certification from the New Mexico Department of Workforce Solutions may be required. • May be requested to complete the NM Court Monitor Certification Examination.
To Apply: Submit a NM Judicial Branch Employment Application or a Resume and Resume Supplemental Form, and proof of education by mail or hand delivery to the First Judicial District Court Human Resource Office.
