Job Description
Immigration Legal Assistant The candidate will b responsible for providing legal administrative support, service and expertise to staff and clients. Managing schedules, appointments and meetings. Liaising with business vendors. Maintaining and updating Corporate website and social media. Preparing, reviewing and arranging for execution of legal of documents. Faxes – monitor incoming and outgoing faxes; send faxes. Couriers – coordinate, prepare and administer incoming and outgoing couriers. Scan packages and files; photocopying and printing. Maintain office supplies. Coordinate file opening (physical file preparation; electronic file opening). Manage email distributions – newsletters, invitations, special events, etc. Catering arrangements as required. Audit / conflicts. Make travel arrangements as required. General filing; organization of files. Monitor and follow up on applications in progress. Check status of applications in process at Citizenship and Immigration Canada & US. Organize a high volume of files and dates and status lists. Preparing bank deposits and receipt of payments. Entering expiry dates in accordance to client’s permit. Opening/ closing and updating files. Obtain copies of work permit once the client has received their work permit. Basic accounts receivable knowledge. Review/ edit application forms for Lawyers/Paralegals. Prepare, review and arrange for execution of legal documents. Researching and maintaining up-to-date knowledge of the changing immigration laws, regulations and policies. Google Analytics Reports. Reconciling courier invoices. Special projects and client campaigns or client research and intel.
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