Job Description
Job Title: Front Office Administrator - Law Firm
Experience: Previous experience in an administrative or office management role preferred
Salary: $18 - $20 per hour
Location: Tempe, Arizona
Position Type: Full-time, in-person
Department: Administration
H1: Join Our Team as a Front Office Administrator at Booth Udall Fuller, PLC in Tempe, AZ
H2: About Booth Udall Fuller, PLC - A Leading Intellectual Property Law Firm in Tempe, AZ
Booth Udall Fuller, PLC is seeking a Front Office Administrator to join our team in Tempe, AZ. We are a boutique law firm that specializes in handling patents, trademarks, copyrights, trade secrets, and licensing for clients in a variety of industries. Our team is made up of creative, forward-thinking individuals who are passionate about providing high-quality legal representation to our clients. As a Front Office Administrator, you will play a crucial role in supporting our team and ensuring the smooth operation of our office.
Responsibilities:
- Answer and manage all incoming phone calls in a professional and courteous manner. - Schedule appointments and coordinate in-person client visits. - Assist with client intake forms and maintain confidentiality when handling sensitive information. - Monitor and schedule maintenance and repairs for office equipment. - Order and replenish office and break room supplies as needed. - Keep office areas clean and organized, including conference rooms, reception, and kitchen. - Track and send reminders for deadlines, events, and other important dates. - Coordinate and organize firm events, including birthdays, training, and end-of-year celebrations. - Handle foreign invoice tracking, currency conversion, and monitoring of statement of accounts. - Assist with marketing, finance, and legal support teams as needed. - Manage attorney workflow and track budget quotes. - Enter time and expense for various projects. - Create and maintain client contact files in our system. - Process incoming mail and docket accordingly. - Send domestic and foreign mail via FedEx, USPS, or certified mail. - Assist with onboarding of new staff and attorneys. - Schedule employee annual reviews. - Coordinate with firm vendors. - Maintain and update procedure guides. - Assist with other patent and trademark prosecution projects as assigned.
Desired Qualities:
- Ability to take initiative and seek out tasks without direction. - Strong attention to detail and excellent time management skills. - Excellent phone and customer service skills. - Proficiency in Windows, Adobe Acrobat, SharePoint, and Microsoft Office applications. - Strong communication skills, both written and verbal. - Ability to type at least 65 words per minute. - Strong basic math skills, specifically addition and percentages. - Willingness to assist others and prioritize tasks and deadlines.
Requirements:
- Must work in our Tempe, Arizona office. - Must have a positive, professional, and team-oriented attitude. - Must adhere to the highest ethical standards. - Must have excellent communication skills, both written and verbal. - Must be proficient in Windows and Microsoft Office Suite applications, as well as Adobe Acrobat. - Must be organized, detail-oriented, and able to prioritize tasks and responsibilities to meet deadlines. - Must be able to work independently and under pressure in a fast-paced environment. - Must be open to constructive feedback. - Must have excellent time management skills.
Our Core Values:
- Give Value at Every Interaction. - Creative Problem Solvers. - Humbly Awesome. - Driven and United by Faith in the Future. - God, Family, & Work/Life Balance.
Join Our Team:
At Booth Udall Fuller, PLC, we are committed to building a diverse and inclusive workplace. We value and respect all individuals and prohibit discrimination and harassment of any kind based on race, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. We are looking for individuals who share our core values and are eager to be a part of a team that loves what we do.
If you are a self-starter with excellent organizational and communication skills, and are looking for a dynamic and fulfilling role as a Front Office Administrator at a leading intellectual property law firm, we encourage you to apply today. We offer a competitive salary and a positive work environment where you can grow and thrive in your career. Join us at Booth Udall Fuller, PLC and be a part of a team that is passionate about providing high-quality legal representation to our clients.
