Job Description
Job Title: Executive Assistant and Travel Coordinator at Law Firm H1: Join Our Team as an Executive Assistant and Travel Coordinator at Law Firm H2: Be the Crucial Support for Our Partners at Chaffin Luhana
The Executive Assistant and Travel Coordinator role at Chaffin Luhana is a crucial position that supports the firm's named partners and optimizes their time and productivity. You will also handle travel coordination for the entire firm, making seamless logistics and adhering to executive preferences a top priority. This is a great opportunity for a self-starter with a strong work ethic and excellent multitasking skills to join our team and make a positive impact.
Responsibilities:
- Act as a personal assistant to the firm's Managing Partner and Mass Tort Practice Manager, managing their schedules and ensuring they stay on track with their daily tasks. - Set up meetings for the management team, primarily through Zoom. - Learn the communication styles and preferences of the partners to anticipate their needs. - Book travel and lodging arrangements for the firm and other team members. - Register partners for events and coordinate their attendance. - Track and allocate expenses for equity partners and ensure timely compliance with CLE and bar admission requirements. - Prepare, edit, and reply to correspondence, presentations, and other documents. - Exercise discretion and maintain confidentiality of sensitive information.
Qualifications:
- 3-4 years of experience as an Executive Assistant or Personal Assistant. - Must be located in Eastern Standard Time zone. - Self-starter with a strong drive and ability to multitask with minimal supervision. - Valid driver's license and reliable transportation. - Excellent knowledge of MS Office, including Word, Excel, and PowerPoint. - Keen sense of urgency and strong time management skills. - Project management experience is a plus. - High attention to detail and administrative skills. - Ability to work well under pressure and meet tight deadlines. - Solution-focused attitude and a commitment to making the partners' lives run smoothly. - Growth-focused, resilient, and compassionate.
Benefits:
Financial Benefits:
- 401k contributions with a discretionary match of 5%. - Charitable donations through the Chaffin Luhana Foundation.
Medical Benefits:
- $460 per month towards healthcare insurance. - Full coverage towards dental insurance. - Health Reimbursement Account (HRA) contribution of up to $500 pre-tax. - Family/dependent care contribution of up to $5,000 pre-tax. - Flex Spending Account contribution of up to $1,000 pre-tax.
Commuter Benefits:
- Tax-free transit commute contribution of up to $280 per month. - Discounted parking contribution of up to $280 per month.
Time Off to Recharge and Renew:
- 15 paid time off days, increasing to 20 after 3 years with the firm. - 3 sick days per year. - 10 public holidays. - Weeklong holiday break between Christmas and New Year's Day.
Culture and Development of Team:
- Casual dress code. - Annual allowance of up to $500 for continued education and training. - Kolbe Assessment to identify your instinctive method of operation. - Time management luncheons with senior management team. - Free access to GreenTree SportsPlex for Pittsburgh office employees.
Recognition at the Firm:
- Bonusly points for a peer-to-peer recognition system. - Free team lunches and happy hours. - Year-end discretionary bonus. - Annual firm outing for all employees.
Note:
This job description is not exhaustive and can be subject to change based on the needs of the company. **MEMBERS ONLY**SIGN UP NOW*** is an equal opportunity employer and does not discriminate based on race, color, sex, religion, national origin, disability, or any other reason prohibited by law.
