Job Description
Corporate Legal Assistant The candidate will work as a Corporate Legal Assistant will be responsible for preparing, coordinating, revising, transcribing and organizing legal and administrative documents. Keeping with practice management needs, perform other general office duties as required. Duties : Provide secretarial support creating documents and correspondence through transcription and copy-typing, making revisions as necessary; Provide administrative support which include (but not limited to) completing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of filefolders; Professionally interact with all firm members and clients; Photocopy and/or organize documents for distribution, mailing and binding; Schedule and confirm appointments, meetings and conferences; Prepare and generate pre-bills for monthly billing, as needed; Book travel and make reservations, as required; Prepare minute books and record books; Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats; Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines. Complete special projects as required. Must have Law Clerk or Paralegal Diploma/Certificate from an accredited institution. Should have 3 years’ experience working within a corporate services practice area in a law firm, with either a corporate or tax background. Should have hands-on experience working with transactional/complex documents. Must have document specialist capability, with strong technical skills working within Microsoft Word, Solid transcription and proofreading skills. Must be familiar with developing basic Excel and PowerPoint charts. Should have hands-on experience with pre-bill administration (preferably using Elite). Familiarity working within a DMS system is an asset.
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