Job Description
The role of Billing Specialist at **MEMBERS ONLY**SIGN UP NOW***, PC is a crucial position that ensures the smooth financial operations of the firm. This hybrid position, requiring one day per week in the downtown Santa Monica office, is responsible for managing the firm's billing processes and systems, including time-keeping, retainer replenishment, accepting payments, collections, and accounts payable. The ideal candidate will have a minimum of 5 years of experience in professional services and possess exceptional organizational skills, as well as knowledge of basic accounting principles and advanced proficiency in Clio, Excel, and Quickbooks. The compensation for this position is $30-$35 per hour, depending on experience.
The Billing Specialist's main responsibilities include generating and managing edits to prebills, conducting thorough reviews to identify and resolve any issues, and proactively communicating with the billing team to ensure adherence to client budgets. They must also post bills on time, communicate with clients and the billing team regarding delinquent payments, and maintain strong relationships with clients by promptly addressing any billing inquiries. Additionally, the Billing Specialist is responsible for managing outgoing payments, processing payments in accordance with the firm's policies and schedules, and overseeing collections efforts. They must also reconcile advanced client costs to the case management system.
To be considered for this position, interested candidates must email a cover letter and resume to **MEMBERS ONLY**SIGN UP NOW***. Only candidates who comply with these submission requirements will be reviewed. The firm, which is a Santa Monica-based intellectual property law firm, advises brand owners worldwide in various industries, including entertainment, digital media, consumer goods, software and technology, and health and wellness. This entrepreneurial firm values client focus and offers the opportunity to work with cutting-edge businesses that are building the next generation of global brands.
Responsibilities: - Generate and manage edits to prebills - Conduct thorough reviews of prebills to identify and resolve issues - Proactively communicate with billing team to ensure adherence to client budgets - Post bills on time - Communicate with clients and billing team regarding delinquent payments - Maintain strong relationships with clients by promptly addressing billing inquiries - Manage outgoing payments - Process payments in accordance with firm's policies and schedules - Manage trust accounts, auto-replenishment, and installment payments - Oversee collections efforts - Reconcile advanced client costs to case management system
Qualifications: - Minimum of 5 years of experience in professional services - Knowledge of basic accounting principles - Exceptional organizational skills - Advanced proficiency in Clio, Excel, and Quickbooks
Salary: $30-$35 per hour DOE
About Law Firm, PC: - Santa Monica-based intellectual property law firm - Advises brand owners worldwide in industries such as entertainment, digital media, consumer goods, software and technology, and health and wellness - Client-focused and entrepreneurial firm - Values responsiveness, sound judgment, and proactiveness in counseling clients - Proudly woman-owned and welcomes diverse candidates
If you have a strong background in billing and are looking for a part-time position with a dynamic and client-focused firm, this Billing Specialist role at Law Firm, PC is the perfect opportunity for you. Apply now and join our collaborative and strategic team!
