Job Description
Work type: Full Time Administrative Location: Lafayette, IN Categories: Administrative/Professional, Human Resources, Office/Clerical, Other General Description of Position: Administer the benefits for full- and part-time faculty and staff positions. Coordinate related benefits training/activities. Serves as the primary worker’s compensation, long-term disability and life insurance campus administrator. Conducts all benefits-eligible employee new-hire orientations and exit interviews. Collaborates with the statewide benefits/leaves hub for employee benefit and leave events. Leads the campus Employee Engagement Committee, serves on the safety, hiring and graduation committees. Collaborates with the statewide benefits/leaves hub for employee benefit and leave events. Major Responsibilities: BENEFIT ADMINISTRATION Conduct new-hire orientations for benefits-eligible faculty, administrative and support staff including enrollment in medical, dental, vision, life and long-term disability insurances; voluntary benefits; spending accounts; retirement and college policies and procedures. Process and verify working spouse and dependent verification information. Meet with all final candidates to provide a benefits overview and answer any benefit questions the candidates may have. Process new-hire enrollments and documents the statewide Benefits/Leaves Hub. Process all documents for enrollments/changes/additions/deletions/waivers and maintain all benefits related documents in personnel files. Serve as primary contact for the Statewide Benefits/Leaves Hub regarding benefits, leaves and communications with service area employees. Also, collaborates with the Benefits/Leaves hub to resolve benefit and leave issues. Plan and coordinate benefits-related and work/life activities to include: scheduling of rooms and instructional technology; scheduling presenter; event publicity and reservations; information materials and hand-outs; introduce speaker, provide related college information to facilitate programs, and follow-up with attendees as needed. • Open Enrollment • Voluntary Insurances • Financial Education • Retirement Symposium • Flu Shot Clinic Serve as the employee resource for the college’s benefits and advise accordingly. Provide information and answer questions. Assist faculty and staff with problems related to benefits, following their attempt to resolve. Serve as primary contact for the Employee Assistance Program contract. Coordinate claims for life insurance and long-term disability. Serve as the employee resource for Worker’s Compensation and advises employees and supervisors accordingly. Communicate with the medical providers, process medical and other related bills and follow-up with supervisors for work restrictions and return to work. Schedule and conduct exit interviews with terminating benefits-eligible faculty/staff and process related documents. Prepare annual reports related to benefits i.e. WC 300 & 300A OSHA reports, etc. PERFORMANCE APPRAISALS Notify supervisors when an employee’s 90-da, mid-year and annual evaluations are due. Answer any questions supervisors may have with this process. TUITION FEE WAIVERS Approve Ivy Tech tuition fee waivers for eligible employees, retirees, and dependents; verifies and maintains dependent verification documentation. EMPLOYEE ENGAGEMENT Leads and coordinates the campus employee engagement committee and the employee awards committee. Manages the budget for these committees. Collaborate with the Chancellor’s Office and Student Life for employee engagement events. OTHER Participate in statewide HR meetings and serve on committees as requested. Will serve on the graduation and safety committees. Utilize computing for word processing, spreadsheets, on-line application system, on-line benefits system, purchasing and approvals, e-mail, Banner HR and Banner Finance. Annually review and update job description and monthly project list. Run benefits and employment related data reports as needed. Other duties as assigned. Minimum Qualifications: Associate's degree in Business, Management, or related field required. Minimum two years related work experience required. An equivalent combination of education and experience may be substituted. Preferred Qualifications: Bachelor’s degree in related field; strong computing skills preferred. Benefits: No waiting period to enroll in benefits. Employer contribution to retirement plan. Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, fee remission, LTD, STD, Identity Guard, etc. Paid time off: vacation and sick. Paid holidays: 8 days plus winter break between December 25th and January 1st. Free tuition for employee and dependents. Professional Development opportunities. Work Hours: Hiring Range: $**MEMBERS ONLY**SIGN UP NOW***,000 annual Team Ivy Referral: Special Instructions to Applicants: Advertised: 17 Feb 2023 US Eastern Standard Time Applications close:
