Job Description
QUALIFICATIONS: • The ideal candidate will have a minimum of three years of law firm experience. • Strong organizational and problem-solving skills • Ability to multi-task and prioritize • Attention to detail and accuracy • Proficient in MS Office, Adobe, and Clio • Excellent communication and customer service skills • Ability to work independently and as part of a team • Ability to work in a fast-paced environment • A sense of humor
Tueller & Gibbs, LLP is looking for an Administrative Assistant to join their Telluride office.
The successful candidate will have a minimum of three years of law firm experience, strong organizational and problem-solving skills, attention to detail, and excellent communication and customer service skills.
The Administrative Assistant will be responsible for a variety of tasks, including:
• Office management • Answering phones • Retrieving and sending mail and packages • Setting up boardroom for meetings and Zoom calls • Overseeing office maintenance, office equipment, and software • Coordinating with repair/vendors/IT to solve issues • Connecting with building management • Connecting/assisting office subtenants • Monitoring office emails • Maintaining and sharing digital informational spreadsheets and lists • Scanning, maintaining physical and virtual files • Ordering office supplies • Managing Client Management System (Clio) software tech calls and research • Producing Clio reports, using Excel systems • Calendar calls, meetings, and zoom meetings • Sending office email reminders and updates • Answering technical questions • Submitting reimbursement requests to Financial Director • Backing up paralegals as needed • Drafting Letters (EL, Settlement, etc.) • Attorney CLE registration assistance • Bookings/logistics for firm events • Collecting photos for marketing • Attending meetings • Facilitating Staff/Attorney collaboration • Following up with and tracking of potential clients, maintaining records of referrals • New client intake, assisting clients with Clio Client Portal • Receiving payments in Clio, assisting clients as needed • Answering client questions • Applying credit memos as directed by attorneys • A/R calls as directed by Financial Director • Entering expenses from statements • Saving/uploading/emailing documents • Creating and running draft bills • HOA deposits and disbursements
The position offers a salary of $50,000 – 60,000, commensurate with experience, as well as a parking stipend, 401K with employer match, and health insurance with HSA contribution.
Tueller & Gibbs, LLP is looking for an experienced Administrative Assistant to join their Telluride office. The successful candidate will have a minimum of three years of law firm experience, strong organizational and problem-solving skills, attention to detail, and excellent communication and customer service skills.
The Administrative Assistant will be responsible for a variety of tasks, including:
• Office Management o Answering phones o Retrieving and sending mail and packages o Setting up boardroom for meetings and Zoom calls o Overseeing office maintenance, office equipment, and software o Coordinating with repair/vendors/IT to solve issues o Connecting with building management o Connecting/assisting office subtenants o Monitoring office emails o Maintaining and sharing digital informational spreadsheets and lists o Scanning, maintaining physical and virtual files o Ordering office supplies o Managing Client Management System (Clio) software tech calls and research o Producing Clio reports, using Excel systems • Attorney and Staff Assistance o Calendar calls, meetings, and zoom meetings o Sending office email reminders and updates o Answering technical questions o Submit reimbursement requests to Financial Director o Backup paralegals as needed o Draft Letters (EL, Settlement, etc.) o Attorney CLE registration assistance as requested o Bookings/logistics for firm events o Collect photos for marketing o Attend meetings as needed o Facilitate Staff/Attorney collaboration • Client Services o Follow up with and tracking of potential clients, maintain records of referrals o New client intake, assist clients with Clio Client Portal o Receive payments in Clio, assist clients as needed: cc’s, wires, invoice copies, statements, etc. o Answer client questions o Apply credit memos as directed by attorneys o A/R calls as directed by Financial Director o Expenses to be entered by par
