Job Description
Administrative Assistant at Law Firm in Des Moines - Full-Time
H1: Administrative Assistant at Law Firm in Des Moines - Full-Time H2: Provide General Administrative and Clerical Support at Law Firm
- Location: Des Moines - Job Type: Full-Time - Date Posted: 9/16/2024 - Career Category: Professionals & Staff - Salary: Competitive, based on experience - Experience: Minimum 2 years executive administrative experience required
The Law Firm is seeking a highly organized and efficient Administrative Assistant to provide general administrative and clerical support to the firm's administrative directors. This position requires a high level of confidentiality, integrity, and professionalism in handling sensitive information. The ideal candidate must have excellent communication skills and be able to work well in a team environment.
Responsibilities:
- Provide support to the CAO, Director of Finance and Accounting, Director of Marketing, and Director of Human Resources - Assist with meeting minutes, special events coordination, and office assignments - Schedule and coordinate attorney and shareholder meetings - Distribute shareholder reports and assist with finance committee meetings - Assist with month-end closing and billing preparation - Prepare monthly accounts receivable and work in process reports - Assist with month-end reconciliations and other accounting tasks as assigned - Support non-profit donations and conference RSVPs - Maintain the firm's CRM software system - Provide secretarial support to the Director of Human Resources - Assist with new hire paperwork and orientation - Compile staff and associate evaluations - Assist with planning and coordinating special events for non-attorney staff - Facilitate and schedule events, including summer associate and attorney meetings - Support various committees within the firm, including Wellness, Diversity & Inclusion, and Recruiting - Act as third backup on reception phones
Qualifications:
- Minimum of 2 years executive administrative experience - High level of integrity and ability to maintain confidentiality - Excellent communication skills and ability to work well with others - Proficient in Microsoft Word and Excel, quick learner in other software programs - Ability to present information and respond to questions in a professional manner - Independent worker with strong time management skills
Physical Demands:
- Standing and/or sitting for extended periods of time - Maximum lifting requirements up to 25 pounds - Repetitive hand movement - Accurate and close vision for reading documents on paper and computer screens - Distance vision and depth perception - Valid driver's license
The Law Firm is an equal opportunity employer and prohibits discrimination and harassment of any kind. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
