Job Description
Work type: Full Time Administrative Location: Valparaiso, IN Categories: Administrative/Professional, Office/Clerical General Description of Position: The scheduling department will oversee the entire academic schedule development process by working closely with academic deans and chairs, with the assistance of school secretaries and/or data entry personnel. The Scheduler will work to address all room conflicts, day and time conflicts and other issues as they arise. The scheduler will ensure that every course on the schedule has an instructor and then monitor the schedule during the registration period for course additions, cancellations, staffing changes, and basic enrollment trending. The scheduler will ensure that all course scheduling guidelines are followed and work closely with institutional research to disseminate enrollment reports to appropriate functional areas in a timely manner. Major Responsibilities: • Coordinates the room-scheduling function. Schedules all rooms for academic and special function use. • Assists school secretaries or those assigned the responsibility of data entry for the purpose of schedule production. • Notifies appropriate staff (Instructional Technology, Facilities, etc.) of required services for classrooms or events. • Completes state, regional and campus room utilization reports as required in an accurate and timely manner. • Maintains accurate room scheduling records. Maintains the room assignment information on the Banner system and the X25 room scheduling system. • Serves as primary point of contact with deans, chairs, campus secretaries, facilities personnel, etc. for resolution of room-scheduling conflicts. • Prepares reports and various types of correspondence as related to regional facilities utilization and campus events. • Advises all campuses on issues related to scheduling, facilities usage, solicitation, insurance reporting, events reservation and facilities rental procedures/guidelines. Recommends changes to procedures as required. • Performs other duties as assigned consistent with commonly accepted practices. Minimum Qualifications: High School Diploma Relevant experience in an office or customer service setting Ability to work independently with little or no supervision and make decisions Excellent communication skills Computer skills (Microsoft Office, Google Suite) Ability to work on own initiative and amidst upcoming deadlines Preferred Qualifications: Associate's Degree preferred 3 years experience in an office setting or in an administrative role Ability to collaborate with colleagues in a professional and diplomatic manner Other Requirements: Employment contingent on acceptable criminal background checks. Work Hours: Monday-Friday on campus during business hours. Weekends off and paid holidays. Hiring Range: $35,000-$37,000 per year Team Ivy Referral: Special Instructions to Applicants: Advertised: 11 Nov 2022 US Eastern Standard Time Applications close:
