Job Description
• Execute procurement best practices for Client’s Sourcing activities, ensuring these practices are in accordance with Client's Procurement Policy, Procurement Management System Documents (MSDs), and all relevant regulations • Route Strategy and Award Decisions & Recommendation, Contracts, Change Orders, and Amendments for approval per approved Financial and Commit Authority Guidelines. • Execute (or Provide oversight of E&P Contractors) in managing Pre-Award Project Procurement activities (per division of responsibilities between Client and E&P): - Client managed packages: EOI development and evaluation, coordinating the prequalification and shortlisting of bidders, RFP development, manage the Bid, evaluate, negotiate and award activities, prepare award recommendation and route for appropriate approvals, award and kick-off, prepare contract briefs (Terms of Reference), conforming of the contracts and purchase orders for execution by authorized personnel. - EP Managed packages: oversight of activities (in 3a) to ensure compliance with Client procurement and governance policies, practices and processes, (e.g. proper financial and commit approval). • Execute (or Provide oversight of E&P Contractors) in managing Post-Award Project Procurement activities (per division of responsibilities between Client and E&P): - Client managed packages: manage contracts (and purchase orders) changes (maintain change logs for each contract), manage potential issues and/or disputes; expediting and logistics efforts, SEIM requirements, data books, and ensure proper contracts (and purchase orders) close-outs. - EP managed packages: Oversight of activities (in 4a), management and reporting, Lead and manage the RAIL meetings; oversee the EP’s management of POs, expediting, logistics, and material management effort; review and endorse progress invoices from suppliers to EP, ensure SEIM requirements, data books and proper contract close-outs • Develop Project specific Procurement Strategies, Execution Plans, and Material Management Plans in support of PDE Gate reviews. • Ensure value to Client by leveraging existing Category Management Supplier Agreements (MSA/OEMs); and identify opportunities and support the reutilization of Client surplus material. • Provide coordination and liaison for all procurement functions, such as materials management, logistics, expediting, inventory management, capital spares consideration, and warehousing. • Work with suppliers to resolve day-to-day procurement activities and expedite deliverables, in support of management of Supplier Relationships. Compile data to assist in periodic reviews of supplier performance (Performance Scorecards/Metrics) against established KPIs. Support management of Suppliers NCRs in accordance with the NCR process. • Ensure all Procurement documentation is stored in the appropriate Contract Management Systems in accordance with the Procurement Information Plan. • Support Procurement Business Value Methodology and corporate Procurement Strategic Objectives and initiatives. • Coordinate where required, with Corporate functions and EPPM technical services, quality and procurement functions for pre-qualification, qualification of suppliers. • Perform other duties as assigned. Qualifications Required Must have qualifications • Undergraduate degree in a Technical or Business discipline (post-secondary education) • Other Professional Certification relevant to Supply Chain Management • 15 years of experience within supply chain • 10 experience in projects procurement, particularly in equipment and materials procurement • MS office applications • Prior direct experience (min. 7 years) on major Projects within Oil & Gas Industry • A background in oil and gas industry is required in order to understand the nature of work within an integrated oil and gas company • A background in refinery equipment, packages and materials procurement • Technical Skills/Abilities o Project Execution Gated Process o Negotiation o Post Award Management of orders o Planning & Expediting o Logistics coordination o Material Management & Warehousing
